We are seeking a highly organised and proactive Executive/Personal Assistant to provide senior-level support within a dynamic and professional environment. This role requires excellent attention to detail, discretion, and the ability to manage a wide range of administrative, operational, and executive tasks.
You will be responsible for drafting and maintaining confidential documentation, ensuring efficient filing systems, and supporting compliance processes in line with internal policies, financial regulations, and GDPR requirements. Safeguarding sensitive data and maintaining accurate records will be a key part of the role.
The position also involves overseeing daily office administration, acting as a professional first point of contact for clients and visitors, and ensuring the office environment is well-maintained. Duties include managing communications, coordinating meetings, handling correspondence and deliveries, maintaining archives, liaising with vendors, and supporting improvements in administrative processes.
In addition, you will provide operational support such as preparing briefing notes for senior leadership and assisting during audits, inspections, and due diligence exercises. You will also coordinate domestic and international travel, preparing detailed itineraries and ensuring all arrangements comply with company policies, as well as supporting events and client engagements.
Applicants should have 3–5 years’ experience supporting C-suite executives, strong proficiency in Microsoft Office and digital tools, and excellent communication skills in English. The ability to multitask, prioritise effectively, and handle sensitive information with professionalism is essential.
This role requires a high level of integrity, adaptability, and accountability, offering an excellent opportunity for a dedicated professional to support senior leadership and contribute to a well-structured and collaborative environment.
If you are interested in receiving more information, please do not hesitate to contact marina.pages@reed.com or call +356 9908 1461.
